What to tailor
Room availability, rate sources, activity capacity, seasonal options, cancellation policies, PMS and payment connections.
Stay Planning & Guest Itineraries
Present room options and costs around party size, length of stay and travel preferences, then connect the stay with local experiences.
Who it is for
Independent accommodation and local-experience operators
Make the whole stay understandable
Guests comparing accommodation packages need to see which meals, transfers and activities are included. Their party size and preferred pace also affect what makes sense.
Solution design
Carry the travel brief into room selection
The proposed system connects stay requirements, package pricing, changes and itinerary. Use party size, nights, budget and preferences to narrow room and experience choices.
- 01
Travel brief
- 02
Room options
- 03
Itinerary planning
Business rules
Keep rooms, experiences and itinerary terms together.
- Stay requirements
- Use party size, nights, budget and preferences to narrow room and experience choices.
- Package pricing
- Separate room, breakfast and experience charges, using agreed systems for availability and final pricing.
- Changes and itinerary
- Generate the agreed itinerary and recheck rooms, activities and price differences when dates change.
Implementation scope
Build around the rules your team uses.
Production requirements
Agree ownership of room and activity capacity. Test payments, changes and cancellations, with availability and rate updates matched to supplier interfaces.
Define acceptance early
Start with one representative workflow.
Check a family trip against room capacity, costs and activity times, then test a sold-out room or cancelled activity.
- Review an anonymised example and existing tools
- Agree the first release and acceptance scenarios
- Develop, integrate and rehearse before launch
What needs to be agreed before launch?
Agree ownership of room and activity capacity. Test payments, changes and cancellations, with availability and rate updates matched to supplier interfaces.
What would be tailored to our operation?
Room availability, rate sources, activity capacity, seasonal options, cancellation policies, PMS and payment connections. We assess what existing tools can retain before defining the first release.
What should we bring to a scoping discussion?
Bring an anonymised example, your operating rules and a list of existing systems. Check a family trip against room capacity, costs and activity times, then test a sold-out room or cancelled activity.
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